How to Onboard Your Team to the Wellbeing Hub
Admin Setup & Launch Guide
Launching your Wellbeing Hub is simple—and these short videos will walk you through every step.
In this guide, you’ll learn how to:
Set up your admin tools
Invite employees to the platform
Launch the Hub with your team
Promote events and track engagement
Most admins complete setup in about an hour, and after launch, the Hub can typically be managed in under 30 minutes per month.
Follow the videos below to get started.
1. Getting Started
VIDEO DURATION: 30 Seconds
This quick introduction explains what to expect during setup and how these tutorials will guide you through launching your wellbeing program.
In this video you'll learn:
What the setup process looks like
How long setup typically takes
What you’ll accomplish by the end of the tutorials
2. How Employees Create Accounts
VIDEO DURATION: 3 Minutes
Before launching your Hub, it’s helpful to understand how employees will create their accounts and log in.
In this video we cover:
Where employees go to sign up
The difference between email login and Single Sign-On (SSO)
How Google and Microsoft SSO work
Email verification steps employees may need to complete
How authorized domains control who can access your Hub
When a sign-up code might be used instead
Helpful resources referenced in the video:
Sign-up page: onthegoga.com/signup
3. Navigating the Admin Dashboard
VIDEO DURATION: 1.5 Minutes
Your Admin Dashboard is your central hub for managing the Wellbeing Hub.
In this video, we’ll walk through the key sections available to admins and what each one does.
You’ll learn how to use:
Program Details
View upcoming workshops and events
Promote events to your team
Book private workshops or challenges
My Company
Manage company-specific settings
Update authorized domains
Benefits
Manage company benefits available in your Hub
Knowledge Base
Access helpful resources and admin guides
User Management
Invite employees
Track sign-ups
Remove users if needed
Company Branding
Update your company logo
Customize the look of your Hub
4. Managing Events in Program Details
VIDEO DURATION: 2.5 Minutes
Your Program Details page is where you’ll manage and promote wellbeing events for your team.
In this video, you’ll learn how to:
View upcoming community workshops
See private events booked for your team
Promote workshops with ready-made email or Slack messages
Share event registration pages with employees
View past workshops and recordings
Book new private workshops or challenges
Events are organized by month and typically appear 2–3 months in advance.
5. Launching Your Wellbeing Hub
VIDEO DURATION: 3 Minutes
Launching the Hub is the final step in bringing your wellbeing program to life.
This video walks through the three key phases of a successful launch.
Pre-Launch Phase
Before inviting employees, take time to prepare your organization for launch.
Recommended steps:
Confirm IT configuration
Ask your IT team to whitelist On the Goga domains so emails reach employee inboxes
If using Microsoft SSO, ensure IT approves On the Goga as an authorized app
Prepare internal communications
Add the Hub to your intranet
Include the Hub in internal newsletters or onboarding materials
Optional: Build excitement
Send a "Coming Soon" announcement to your team
Test the system
Invite a few test users to confirm that emails and login flows work correctly
Launch Phase
The launch phase begins 1–3 days before your official launch date.
Recommended steps:
Send an internal announcement email so employees know to expect an invitation
On launch day, invite users through the User Management section of the Admin Dashboard
Share a Slack or Teams message encouraging employees to sign up
You can also host a live launch workshop, where employees:
Learn about the Hub
Create accounts
Ask questions in real time
Post-Launch Phase
Once invitations are sent, your Hub is live!
After launch:
Monitor sign-ups in the User Management tab
Send occasional reminders to encourage engagement
Promote upcoming workshops or events
We also recommend setting aside 30 minutes each month to review your Admin Checklist, which is included in your monthly strategy guide.
Need Help?
If you have questions during setup or launch, our team is here to help.
Reach out anytime at:
clientexperience@onthegoga.com
We’re excited to welcome you to the On the Goga community and help you create a thriving wellbeing program for your team.
